SANCTION
OF ESTIMATES
a) Estimates are to be sanctioned before
commencement of the work.
b) Work either purchase / work should be
commenced only after sanction of estimates. No
work should be commenced before sanction of an estimate.
c) It is not correct to sanction estimates without obtaining and
accepting the quotations for the works/purchases.
The Forest Range Officers are
empowered to sanction estimates up to Rs.50000/- for works only.
d) Whenever expenditure to be incurred
on other than works, Misc. Sanction orders are to be issued. As such, for payment of oil charges, repairs
and replacement to vehicles sanction orders are to be issued by competent
authority.
e) Wherever sanction orders are issued
as per the data the data should be approved by the competent authority and then
only the estimates are sanctioned.
f)
Estimates were prepared basing on the quotations and sanction
was accorded. In this connection, it is suggested to prepare a data / assess
the rates as per the market rates for purchases and for works a detailed data
for material + transport + labour may be prepared and then only approved the
quotations.
g) Detailed description has to be
written for each item of work with reference to the FSR as well as in the
Specifications prescribed in the Special conditions should be noted.
h) The rate for each item of work
separately is to be noted when material and labour involved. No group of items shall be noted in the
sanctioned estimates but for each item separately and the rate also to be noted
accordingly.
i)
While sanctioning the estimate the date of the sanctioning
authority must be noted on the sanctioned estimate.
j)
While sanctioning the estimate if any material is available and
for further processing work / utilization is only made, the same should be
mentioned in the estimate.
k) As per the instructions of PCCF, AP,
Hyderabad, copies of estimates sanctioned by the Forest Range Officer and
Sub-DFOs are to be sent to the division office and the technical officer of
division office has to scrutinize those estimates and inform the objections
before incurring the expenditure.
l) In some estimates works executed in different areas are shown in
one estimate due to which lot of confusion prevails in execution check
measurement and watching the progress of expenditure.
m) Contingencies provided in the estimate are being paid to the
contractors. The contingencies should
not be allowed to the contractors beyond the sanction of estimates.
n)
No item should be sanctioned other than the FSR. And if any item/work to be purchased or
executed, permission from the Competent authority should be obtained.
o) Estimates were prepared basing on the quotations and sanction
was accorded. In this connection, it is
suggested to prepare a data / assess the rates as per the market rates for
purchases and for works a detailed data for material + transport + labour may
be prepared and then only approved the quotations.
p)
Detailed description has to be written for each item of work
with reference to the FSR as well as in the Specifications prescribed in the Special
conditions should be noted.
q)
The rate for each item of work separately when material and
labour involved. No group of items shall
be noted in the sanctioned estimates but for each item separately and the rate
also to be noted accordingly.