Saturday, March 25, 2017

SANCTION OF ESTIMATES

SANCTION OF ESTIMATES
a)  Estimates are to be sanctioned before commencement of the work.
b)  Work either purchase / work should be commenced only after sanction of estimates. No work should be commenced before sanction of an estimate.
c)  It is not correct to sanction estimates without obtaining and accepting the quotations for the works/purchases.
The Forest Range Officers are empowered to sanction estimates up to Rs.50000/- for works only.
d)  Whenever expenditure to be incurred on other than works, Misc. Sanction orders are to be issued.  As such, for payment of oil charges, repairs and replacement to vehicles sanction orders are to be issued by competent authority.
e)  Wherever sanction orders are issued as per the data the data should be approved by the competent authority and then only the estimates are sanctioned. 
f)    Estimates were prepared basing on the quotations and sanction was accorded. In this connection, it is suggested to prepare a data / assess the rates as per the market rates for purchases and for works a detailed data for material + transport + labour may be prepared and then only approved the quotations.
g)  Detailed description has to be written for each item of work with reference to the FSR as well as in the Specifications prescribed in the Special conditions should be noted.
h)  The rate for each item of work separately is to be noted when material and labour involved.  No group of items shall be noted in the sanctioned estimates but for each item separately and the rate also to be noted accordingly.
i)    While sanctioning the estimate the date of the sanctioning authority must be noted on the sanctioned estimate.
j)    While sanctioning the estimate if any material is available and for further processing work / utilization is only made, the same should be mentioned in the estimate.
k)  As per the instructions of PCCF, AP, Hyderabad, copies of estimates sanctioned by the Forest Range Officer and Sub-DFOs are to be sent to the division office and the technical officer of division office has to scrutinize those estimates and inform the objections before incurring the expenditure.
l)  In some estimates works executed in different areas are shown in one estimate due to which lot of confusion prevails in execution check measurement and watching the progress of expenditure.
m)  Contingencies provided in the estimate are being paid to the contractors.  The contingencies should not be allowed to the contractors beyond the sanction of estimates.
n)       No item should be sanctioned other than the FSR.  And if any item/work to be purchased or executed, permission from the Competent authority should be obtained.
o)   Estimates were prepared basing on the quotations and sanction was accorded.  In this connection, it is suggested to prepare a data / assess the rates as per the market rates for purchases and for works a detailed data for material + transport + labour may be prepared and then only approved the quotations.
p)       Detailed description has to be written for each item of work with reference to the FSR as well as in the Specifications prescribed in the Special conditions should be noted.
q)       The rate for each item of work separately when material and labour involved.  No group of items shall be noted in the sanctioned estimates but for each item separately and the rate also to be noted accordingly. 

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