Hire charges of Vehicle

VEHICLE HIRING CHARGES

1) PERMISSION TO HIRE THE VEHICLE:-

            Secretary of the concerned Administrative Department is the competent authority to accord permission for hiring of vehicles on monthly basis.  If G.O. is issued by the Secretary concerned in GO. Ms. No. series, it will be construed as permanent and if the G.O. is issued in G.O. Rt. No. series, the permission is to be obtained every year.

            In some cases, the secretaries have delegated the powers to Heads of Departments.  In such cases, delegation orders issued by Secretary and orders of Head of Department issued every year are to be enclosed to the bill.

2)  RATE:-

            As per orders issued by the Government time to time.

3)  TYPE OF VEHICLES:-

            Only vehicles registered under “Tourist Category” with the R.T.A. with tax paid upto date need to be hired for Government purpose.  Xerox copy of the “C’ book need to be enclosed to the bill.

4)  MODE OF PAYMENT:

            The amount should be paid directly to the vehicle owner by way of crossed Demand Draft/Banker’s cheque.  If any commission is to be paid for issue of banker’s cheque, it should be deducted from the hire charges amount.

            Crediting of amount to DDO current account is to be discouraged.

5)  METHOD OF HIRING:-

            It would be better if the vehicle is hired by calling for open tenders as suggested in Article 123, 124, 125 of A.P. Financial Code Volume – I.

            However the above instructions may not apply to large scale hiring of vehicles during Elections, Relief operations, meetings, Bandobust, Pulse Polio, Examinations etc., where hiring is for a limited period and on day basis.

            Hire charges bill presented to the Treasury should have the following papers.

1.     Bill Form

2.     Xerox copy permission accorded by Secretary/Head of Department.

3.     Sanction order from DDO.

4.     Xerox copy of “C” Book.

5.     DD/Bank Challan Application Form.

6.     Advance Stamped Receipt issued by Vehicle owner.

7.      Log book extract.
8.   Form 101