VOUCHERS
- The Payment should be made above Rs.5000/- are in cheque/DD only.
No payment should be made beyond Rs.5000/- in cash.
- Whenever Accounts Receivable advances (A.R.advances) are issued to Forest
Section Officers and making payment through them, the Cash Accounts are to
be written by the Section Officers.
If the payment is directly made by the Forest Range Officer, he/she
has to write the cash book.
- Vouchers are split for the same period of work to make payment
within the competency of Forest Section Officer. This increases the work load thereby the
vouchers are increased. The payment
can be made for the total work completed up to the date of payment by
cheque/DD duly pre-auditing the voucher by the next higher authority who
is competent to make payment of the particular bill amount.
- In all bills the deductions are to be made properly and payment is
made in full, while reviewing the completion reports this aspect has to be
observed.
- All the vouchers (Month-wise) as per LoP (List of Payments) should be
filed duly signed by the staff, Forest Range Officer concerned and
countersigned by the Divisional Forest Officer.
- No expenditure should be incurred beyond the budget allotment.
- The vouchers in respect of the payments made to the different
departments should be properly filed and file the returns.
- The voucher should contain all the details such as Sanction Order
no. period of work done, name of the work, quantity of work done, rate,
amount paid, signature of the payee and the officer making payment duly signed
by the Forest Range Officer concerned and the countersignature of the Divisional
Forest Officer.
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