RECONCILIATION

RECONCILIATION

1)   According to para 19 of the Budget Manual, every Disbursing Officers should reconcile the figures both receipts and expenditure including adjustments every month regularly with the District Treasury Officer/Pay and Accounts Officer. In this regard the DDO should download the reconciliation statements from Treasury/PAO websites.

For treasury reconciliation:

https://treasury.ap.gov.in/ddoreq/index.php?service=ddopaymon  with their DDO code and password &

For PAO reconciliation:

http://dwabmsap.cgg.gov.in/bms/PAO/ClassifiedAbstDDO.aspx? with their DDO code and password &

2)   Treasury reconciliation work must be completed on or before 4th of each month for the expenditure incurred in the previous month.

3)   The chief controlling officer (i.e., Head of the Department) should reconcile the figures with A.G. on quarterly basis.

4)   As a result of reconciliation, some differences are likely to arise due to mis-classification or wrong posting either by department or by the treasury.  It should be rectified by proposing Alteration Memoranda. Difference may also due to fraudulent drawls.

5)   As per G.O.Ms.no.12, Finance (TFR.II) Department, Dt. 13-1-2004, the Treasury officer has to generate the receipts and payments statement from the computer for each DDO and send it to the DDO on 11^th of every month asking him to reconcile and send back the same along with remarks to the Treasury/PAO concerned by 20^th of every month. If the DDOs fail to submit the bills should not be admitted thereafter.