AG-GPF GOVT PROVIDENT FUND
FORMS AND RELATED INFORMATION:
The following information can be accessed by the GPF subscribers:
- GPF information by all the State Government employees except class-IV employees (whose accounts are not being maintained by AG)
- Balance at credit as on date
- Current year’s Debits
- Missing Credits
and Sanctions received without corresponding
Debits
- Status of Final Withdrawal case i.e., (Received / under process/ Authorized and dispatched/ Pending for want of information from the department/ Case returned without finalization)
- For update your Mobile No. & Download your AG GPF Slip Click Here
- Accountant General Andhra Pradesh Main Website Click Here
READ THE FULL INFORMATION ON GPF
The Principal Accountant General (A&E) maintains the individual
GPF accounts of nearly 2.9 lakh employees of the AP State Government.
as per the rules and procedures contained in the GPF (AP) Rules 1935 and
AIS (PF) Rules 1955 respectively.
The Provident Fund Group in the Office is headed by an IA & AS Officer in the rank of Deputy Accountant General.
The GPF is constituted with effect from 1st April 1935. The Funds are maintained in Indian Rupees.
Conditions for Eligibility:
The following categories of staff of the Govt. of AP are eligible to join the Fund:
- All Government servants including those appointed on or before 31.08.2004 under Rule 10(a)(i) of the State and Subordinate Service Rules are eligible.
- All re-employed pensioners (other than those employed for admission to CPF) and those Government servants who have not completed one year service shall be eligible on option.
Provident
Fund is maintained by PAG for the following
categories of employees
- 1. Class III , Class II and Class I including Reemployed.
- 2. APPSC members , APAT, Lok Ayukta
- 3. High Court Judges
- 4. All India Service Officers.
- 5. Panchayat Secretaries.
PAG does not maintain GPF for the following categories of employees
- 1. Class IV employees of State.
- 2. Employees of Local Bodies, Municipalities, Panchayati Raj., Zilla Parishads.
- 3. Corporations, Societies . Institutions (Aided or Grant in Aid )
- 4. New Contributory Pension Scheme of any category of employee of State who are appointed on or after 1.09.2004.
Nominations to GPF:
A subscriber has to file a nomination in the prescribed form at the
time of joining the Fund. If the subscriber has a family at the time of
filing the nomination, the nomination cannot be in favour of any
person(s) other than the member(s) of his family. The nomination made
by a subscriber who is not married shall become invalid on his getting
married. If a subscriber nominates more than one person, he has to
specify in the nomination the amount of share payable to each of the
nominees in such a manner as to cover the whole of the amount that may
stand to his credit in the Fund at any time. The responsibility of
scrutiny, acceptance and safe custody of the nominations filed vests
with the Prl. Accountant General. A subscriber can cancel a nomination
by sending a notice in writing to the Head of Office/Prl. Accountant
General along with a fresh nomination.
Every Nomination made, and every notice of cancellation given, by
a subscriber shall, to the extent that it is valid, take effect on the
date on which it is received by the Accounts Officer.
Admission to the GPF:
The Head of Office has to send a statement showing particulars
of Government servants in the prescribed Form vide G.O.Ms.No.312 Fin,
dated 28-10-1980 to the Principal Accountant General (A&E) for
admission to the Fund. The GPF account number is allotted to each
subscriber by the Principal Accountant General with a ‘Suffix’
indicating the department of the subscriber.
The Drawing and Disbursing Officers in the State Government prepare the
staff pay bills along with GPF recovery schedules in respect of the
subscribers to the Fund under their payment control and submit the same
to the Treasury Officers for payment. After making payment the
Treasury Officers forward the recovery schedules along with the Schedule
of Payment to the Prl. Accountant General. From the GPF schedules and
GPF payment vouchers received in the monthly accounts rendered by the
Treasury Officers, the Prl. Accountant General posts the
remittances/withdrawals into the accounts of the subscribers concerned.
The account maintained in respect of a subscriber shows the particulars
of Opening Balance, subscriptions, refunds, amounts credited to the
Fund like dearness allowance, pay revision arrears etc., withdrawals
made, interest allowed and closing balance.
Rate of Subscription
The amount of subscription is fixed by the subscriber himself. However,
it cannot be less than 6% of the basic pay and not more than the basic
pay. The minimum subscription is determined on the basic pay drawn on
31st March of the preceding financial year. The rate of subscription
can be reduced once, enhanced twice, reduced and enhanced as aforesaid
during the course of a financial year.
Conditions for Subscription
The subscriber shall subscribe monthly to the Fund, except during:
1. Period of suspension.
2. Last four months of service before retirement.
A subscriber on reinstatement after a period of suspension is allowed
to pay in lump or in installments any sum not exceeding the maximum
amount of arrear subscriptions permissible for that period. A
subscriber may at his option choose not to subscribe during leave
without allowances or leave on half-pay.
Arrears due to the subscriber after retirement should be paid to the
subscriber in cash and should not be credited to GPF.
Interest on the Fund
Interest
at such rate as prescribed from time to time by Government of AP is
credited to the subscribers’ account on the last day of every financial
year.
The rate of interest for the year 2016-17 is 8.1 per cent.
Penal Interest on Overdrawals
I. Temporary Advance (TA):
Reasons for drawal of Temporary Advance:
Penal Interest on Overdrawals
The overdrawn amount shall be repaid along
with a penal interest at the rate of 2.5%
over and above the normal rate of interest
.The amount shall be paid in one lump or in monthly
installments.
Advances from the Fund
I. Temporary Advance (TA):
A temporary advance is granted to a subscriber from the amount
standing to his credit in the Fund by the departmental officers for
specified purposes. The amount of advance sanctioned shall not exceed 3
months pay or half the amount at the credit of the subscriber in the
Fund, whichever is less subject to the following conditions. Sanction
orders for temporary advances are noted in the subscribers’ accounts.
Temporary advance is to be applied in Prescribed Format.
Reasons for drawal of Temporary Advance:
- To meet expenses in connection with the prolonged illness of the applicant or any person actually dependent on him;
- To pay for the overseas passage for reasons of health or education, or to meet the cost of higher education of the subscriber or any person actually dependent on him;
- To pay obligatory expenses in connection with his or other ceremonies, or marriages, funeral or other ceremonies of persons actually dependent on him.
- To meet the cost of legal proceedings instituted by the subscriber for vindicating his position in regard to any allegations made against him in respect of any act done or purporting to be done by him in the discharge of his official duty.
- To meet the cost of building or acquiring a suitable house for his residence.
- To meet the cost of acquiring a farm land and / or business premises within 6 months of the date of the subscriber’s retirement. To meet the cost of purchasing a motor-car.
Recovery of Temporary Advance
- The advances are recoverable from the subscriber in such number of equal monthly installments as the sanctioning authority may direct, but such number shall not be less than 12 , unless the subscriber so elects, and not more than 24. In special cases where the amount of advance exceeds 3 months’ pay, the number of installments can be more than 24, but in no case more than 36.
- When there is an advance running and a second advance is sanctioned, the balance of the previous advance not recovered shall be added to the advance so sanctioned and the subsequent installments for recovery of advances shall be fixed with reference to the consolidated amount.
- The recovery shall commence with the issue of pay for the month following the month in which the advance was drawn.
- A subscriber may, at his option, repay more than one installment in a month.
- Recoveries towards refund of Temporary Advances shall not be affected during the last four months of service of subscriber.
Important:
Subscriber should ensure that the TA amount drawn is debited
to his account in the GPF Slip in the year in which it was drawn. If
not, the matter should be brought to the notice of the PAG immediately.
II .Non-Refundable Advance / Part-Final Withdrawal (PFW):Non-Refundable Advance is to be applied in Prescribed Form.
Conditions for Sanction of Non-Refundable Advances
Part-Final Withdrawals may be sanctioned by an
authority competent to dismiss the subscriber at any
time after the completion of twenty years of service
or within ten years before the date of his
retirement on superannuation, whichever is
earlier.
RULE
|
REASONS
|
ELIGIBILITY
|
AMOUNT
|
15-B
|
Expenditure
towards higher education including traveling
expenditure of self, child. Education includes
outside India.
|
On
completion of 20 years of service or 10 years service
before retirement
|
3
months pay or half of GPF balance whichever is less. In
special cases upto 10 months of pay.
|
15-C
|
Expenditure towards illness of self and family.
|
---do---
|
6 months pay or half of balance whichever is less. In special cases 3/4th of balance
|
15-D
|
Expenditure
towards marriage and betrothal of self, son,
daughter and female dependant.
|
---do---
|
6
months pay or half of balance whichever is less. In
special cases upto 10 months pay.
|
15-E
|
Expenditure
towards house building purpose.
|
After
completion of 15 years service or within 10 years of
retirement.
|
Upto 3/4ths of the balance or actual cost whichever is less
|
15-F
|
Expenditure towards acquiring house site.
|
----do----
|
1/4th
of balance or actual cost of site
whichever is less
|
15-G
|
Expenditure
towards construction of a house on a site
purchased from the amount withdrawn under Rule
15-F
|
---do----
|
1/3rd
of balance or actual cost whichever is
less
|
15-H
|
Acquiring a farm land or business premises
|
6 months before retirement
|
Upto half of balance or 6 months pay whichever is less. In special cases upto 3/4th of balance.
|
15-I
|
Expenditure towards purchase of motor car
|
After 28 years of service or 3 years before retirement
|
Rs.12000/- or 1/4th
of balance or actual price whichever is
the least.
|
CONVERSION
OF AN ADVANCE TO PART FINAL WITHDRAWAL:
DELEGATION OF FINANCIAL POWERS FOR SANCTIONING TA / PFW:
Final Withdrawal (Closure)
How to Apply for Closure?
(a) Application for closure has to be filed in Prescribed Format.
Conditions for Closure:
Manner of Payment:
The slips for the year 2015-16 are available in the website
Missing Credits
A subscriber may, at his discretion by written request,
convert the balance outstanding
under a temporary advance into a part-final
withdrawal after satisfying conditions laid down in
Rules 15-A to 15-I.
DELEGATION OF FINANCIAL POWERS FOR SANCTIONING TA / PFW:
Power to sanction GPF TA / PFW to Heads of Departments and
their immediate Deputies will be with the Government
in the Administrative Department concerned.
Sanctioning Authority should be two levels above the person
to whom advances or part final withdrawals are
sanctioned.
Final Withdrawal (Closure)
(i) Final withdrawal of accumulation in
the Fund is permitted when subscriber quits
the service (on retirement, dismissal,
resignation, compulsory retirement, removal
etc.).
(ii) In case of death while in service. How to Apply for Closure?
(a) Application for closure has to be filed in Prescribed Format.
(b) The application duly filled in and
signed by the subscriber/claimant(s) is to be
given to the department for forwarding the
same to the Prl. Accountant General along
with requisite documents by the Head of
Office.
Conditions for Closure:
1. Subscription and refund to be discontinued
during the last four months of service in case of
superannuation. Arrears of Pay, DA, IR etc. should not
be remitted during the above period.
2. No TA /PFW shall be sanctioned and paid to the
subscriber. In exceptional
circumstances, where PFWs have been
sanctioned, the same is to be communicated invariably
to Prl. Accountant General and acknowledgement
obtained.
Manner of Payment:
The Accounts Officer in PAG’s Office closes the account
after verifying the ledger accounts and issues an
authority for payment of the amount.
Authorisations are forwarded to the Drawing and
Disbursing Officers concerned. The Fund accumulation
payable to the subscriber shall be paid to the
person(s) on whom the right to receive the amount
is conferred by means of a nomination as per
rules, if the said subscriber dies while in
service or before receiving the fund
accumulation after retirement. If the
subscriber dies while in service and where
there is no nomination, the amount will be
paid to the eligible family members in equal share on
the basis of Legal Heir Certificate issued by Revenue
Authorities.
- GPF (AP) Rules do not permit payment of interest beyond the date of authorisation by the Principal Accountant General.
- Interest is allowed up to the end of the month previous to the month in which authorisation for payment of PF balance is issued. As per G.O. No.3 of Finance and Pension II Department dated 8.1.07, interest is to be allowed up to a maximum of 6 months after the month in which such amount became payable.
After the close of each financial year, the Principal
Accountant General sends to each subscriber an Annual
Accounts Statement showing the opening balance
as on the 1st April of the year, the total
amount deposited and withdrawn during the
year, amount of interest credited as on 31st
March of the year and the closing balance on
that date. Subscribers have to satisfy
themselves as to the correctness of the
Account Statements and errors should be
brought to the notice of the Principal Accountant
General within three months of receipt of the same.
The slips for the year 2015-16 are available in the website
Missing Credits
At times, schedules/vouchers are not received from the
Treasuries for various reasons and as a result some of
the subscriptions/refunds/arrears/withdrawals
do not get posted in the account. These
missing credits/debits can be located and
included in the subscriber’s account after
proper verification of the accounts rendered
to PAG by the Drawing and Disbursing
Officers/Treasuries subject to furnishing the
following details duly certified by the Drawing
and Disbursing Officers and the Treasury Officers.
- Name of the Subscriber
- GPF Account number
- Name of the DDO under whom the official had served
- Amount of subscription/refund/withdrawal
- Salary month for which details are being furnished Head of Account (up to Detailed Head) under which salary was drawn
- Treasury/Sub Treasury where the salary was drawn
- Treasury voucher number / challan number
- Totals of the schedule amount enclosed in the particular voucher as noted on the abstract in case of credit.
- Date of payment of the voucher/remittance of the amount in the case of challan remittance
- Total amount of the GPF payment vouchers in respect of debits.
Missing Debits:
1. Sanction received without corresponding debit.
2. Refund received without corresponding debit.
Facilities
1. Interactive Voice Response System (IVRS)
Enquiries on GPF matters can also be made by calling in 040-23231212
2. Grievance Redressal Cell
4. Fax : 040-23231937
New SMS facility
Do’s
1. Sanction received without corresponding debit.
2. Refund received without corresponding debit.
Facilities
1. Interactive Voice Response System (IVRS)
Enquiries on GPF matters can also be made by calling in 040-23231212
2. Grievance Redressal Cell
To facilitate enquiries regarding GPF in
the Office premises, a Grievance redressal cell is
constituted. The GDC representative
assists the visitor in the following areas:
- 1. Providing information regarding balances, missing credits/ debits in respect of GPF Account of the visitor.
- 2. Position of FW application.
- 3.Posting of missing credits on furnishing certified particulars of remittance.
- 4.Any correction to be incorporated in the database like name , DOB, DOJ etc., provided such information is supported by valid documents
- 5. Any other related matter
- 6.The representative can also be contacted on 9492233447.
4. Fax : 040-23231937
New SMS facility
Plans are afoot to send Short
Message Service (SMS) to subscribers whose
mobile numbers are registered with PAG.
Particulars of subscription, withdrawals, on
monthly basis would be intimated. GPF
subscribers are requested to furnish their mobile numbers
through the screen provided in the web site.
Do’s
and Don’ts in the preparation of GPF
Schedules by DDOs
Do’s
- Amounts of subscription should be rounded to whole rupees.
- The account numbers should be arranged in serial order.
- The guide letters (i.e. GA, PH, Medl etc.) should invariably be suffixed to the Account Numbers.
- Reasons for discontinuance of subscriptions should be given (i.e. official “Proceeded on leave”, “Transferred to”_______Office-District, “Quit service, died or discontinued”.)
- Against new names, it should be written that new name is a new subscriber or “New Subscriber” transferred from _______Office-District et.
- The total of the schedule should be struck and written both in figures and words.
- Month of recovery should be clearly indicated.
- Schedules should be prepared neatly and legibly and separately for class IV employees.
- Correct Classification should be recorded on schedules, challans and debit vouchers.
- Subscriptions, refunds towards TAs should be separately indicated. Refunds should be supported by installments and the amount of loan outstanding.
- Schedules and Vouchers should be arranged in order as per the list.
- Original authorizations should be enclosed to Debit Vouchers of Final Payment Cases.
- The challans should contain the details of the amounts remitted thereon on overleaf instead of separate sheet enclosed to the challans.
- 11 digit code should be recorded in schedules.
- Uniform format of schedule for all recoveries of GPF (Viz. subscription, DA etc.) should be adopted.
- TA / PFW sanction orders should invariably attached to the debit vouchers.
- Debit vouchers should be entered as per LOP.
- No debit voucher should be missing.
- There should not be any overwriting on the debit vouchers.
- Payments on Booster scheme should be made along with GPF Payments.
- Classification of Booster Scheme payments should be done correctly.
- Ensure that points indicated in the check list, to be kept in mind by DDOs while forwarding GPF Final Withdrawal applications, are compiled with.
- Page-wise totals where necessary should be worked out
- In case of challans, please mention the GPF account number and name of the subscriber in all copies.
- There should be no overwritings.
- Misclassification of the Credits / Debits of Class IV employees should not be done.