Roster Points

REVISED ROSTER POINTS AS PER G.O.Ms.30, BC WELFARE (C2) DEPARTMENT, DT. 21-9-2007

Roster point no	Category		Roster point no	Category
1	OC (W)		51	OC
2	SC  (W)		52	SC
3	OC		53	OC
4	BC-A (W)		54	BC-A
5	OC		55	OC (W)
6	OC-VH (W)		56	OC-PH(Ortho)
7	SC		57	OC
8	ST (W)		58	ST (W)
9	OC		59	OC (W)
10	BC-B (W)		60	BC-B
11	OC		61	OC
12	OC (W)(Ex-service men)		62	SC
13	OC		63	OC
14	BC-C (W) in every 3rd cycle of 100 points Roster		64	BC-D (W)
15	OC		65	OC (W)
16	SC		66	SC (W)
17	OC (W)		67	OC
18	BC-D (W)		68	BC-D
19	BC-E (W)		69	BC-E
20	BC-A		70	BC-A
21	OC		71	OC (W)
22	SC (W)		72	SC
23	OC (W)		73	OC
24	BC-B		74	BC-B
25	ST		75	ST
26	OC		76	OC
27	SC		77	SC
28	OC		78	OC (W)
29	BC-A		79	BC-A
30	OC (W)		80	OC
31	OC-PH (Hearing)		81	BC-B (W)
32	OC		82	OC
33	ST		83	ST
34	OC (W)		84	OC (W)
35	BC-B		85	BC-B
36	OC		86	OC
37	OC (Ex-service men)		87	SC (W)
38	OC (W)		88	OC
39	BC-D		89	BC-D
40	OC		90	OC (W)
41	SC		91	SC
42	OC		92	OC
43	BC-D		93	BC-D
44	BC-E		94	BC-E
45	BC-A (W)		95	BC-B
46	OC		96	OC (W)
47	SC (W)		97	SC
48	OC		98	OC
49	BC-B (W)		99	BC-B (W)
50	OC (W)		100	OC

Reservation to the Physically challenged:

First Cycle of	100 -	6-Visual Handicapped women
		31-Hearing Handicapped Open
		56-Orthopedically handicapped Open
Second cycle of	100-	106- Visual Handicapped Open
		131-Hearing Handicapped Women
		156-Orthopedically handicapped Open
Third cycle of	100-	206- Visual Handicapped Open
		231-Hearing Handicapped Open
		256-Orthopedically handicapped Women

Percentage of reservations:

15% to Scheduled Cast, 6% to Scheduled Tribes, 29% to Backward Classes (BC-A – 7%, BC-B – 10%, BC-C – 1%, BC-D – 7%, BC-E – 4%) and remaining 54% shall be made on the basis of Open competition. Out of 54 percentage, 3 appointments shall be reserved for direct recruitment of the physically handicapped persons. 2 appointments shall be reserved for direct recruitment for ex-servicemen. 1 appointment shall be reserved for direct recruitment of meritorious sportsmen.

Reservation of Women: - 33 1/3% of the post of each category.

Note: Where there is only a single, solitary post borne on the class, or category of service, the rule of special representation shall not apply for appointment to such post, notwithstanding anything contained in the foregoing sub rules.

The rule of special representation is applicable for appointment if the number of posts borne on the cadre, category or grade is more than one, even though selection is to be made against only one vacancy at any recruitment other than limited recruitment.

In respect of observation of rule of reservation in promotions/appointment by transfer to the SCs/STs the required total cadre strength of the post is more than five (5).

RECONCILIATION

RECONCILIATION

1)   According to para 19 of the Budget Manual, every Disbursing Officers should reconcile the figures both receipts and expenditure including adjustments every month regularly with the District Treasury Officer/Pay and Accounts Officer. In this regard the DDO should download the reconciliation statements from Treasury/PAO websites.

For treasury reconciliation:

https://treasury.ap.gov.in/ddoreq/index.php?service=ddopaymon  with their DDO code and password &

For PAO reconciliation:

http://dwabmsap.cgg.gov.in/bms/PAO/ClassifiedAbstDDO.aspx? with their DDO code and password &

2)   Treasury reconciliation work must be completed on or before 4th of each month for the expenditure incurred in the previous month.

3)   The chief controlling officer (i.e., Head of the Department) should reconcile the figures with A.G. on quarterly basis.

4)   As a result of reconciliation, some differences are likely to arise due to mis-classification or wrong posting either by department or by the treasury.  It should be rectified by proposing Alteration Memoranda. Difference may also due to fraudulent drawls.

5)   As per G.O.Ms.no.12, Finance (TFR.II) Department, Dt. 13-1-2004, the Treasury officer has to generate the receipts and payments statement from the computer for each DDO and send it to the DDO on 11^th of every month asking him to reconcile and send back the same along with remarks to the Treasury/PAO concerned by 20^th of every month. If the DDOs fail to submit the bills should not be admitted thereafter. 

Budget Estimates

PREPARATION OF BUDGET ESTIMATES

The budget is based on the departmental estimates submitted by the heads of departments and other estimating officers and these departmental estimates are themselves based on the estimates submitted by the District Officers of the departments.

Heads of Departments should prepare their estimates in duplicate in the proforma prescribed by the Finance Dept. and send one copy to Administrative Dept. and copy marked to the Finance Dept. not later than 1st October of every year.

The administrative Department should send the estimates with their comments to Finance Department by 15^th of October. 

REVISED BUDGET ESTIMATES

There are 3 methods for preparation of Revised Estimates.

                 i.     By adding to the actual for the first four months of the current year those of the 1st  eight months of the previous year.

                ii.     By working out a figure which is three times the actual of the first months of the current year.

              iii.     By assuming that the revised estimates for the current year will bear the same proportion to the actual of the first four months as the actual of the previous year bore to those of the first four month of that year.

Note:  Out of the above considered tobe most viable for each particular case could be adopted.

The revised estimates do not authorize any expenditure.

The revised estimates are prima facie the best guide to the coming year estimates.

It should enable the Government to arrive at the appropriate closing balance    for the current year, which will become the Opening Balance for the next year.

It is therefore essential that revised estimates are prepared with great care       and should be as close as possible to the actual.

Number Statements

NUMBER STATEMENTS

1. According to para 16.20.1 of A.P. Budget Manual, the Heads of Departments and the other Estimating officers are required to submit number statements to the Finance Dept. by 1st August, every year.

2.  This statement giving particulars of posts in each permanent and  temporary establishment (both gazetted and non-gazetted), the  sanctioned monthly pay, the special pay if any, and the fixed  allowances attached to posts or individuals that will be drawn on 1st April of the following year.

3. The provisions required under 011-Pay, 012 - Allowances, 013 - Dearness Allowance shall be exhibited under detailed head "010 Salaries.

4.    HRA, CCA, EEL, Medical reimbursement, Education Concession etc., should be shown under sub-detailed head 012-Allowances.

5.      LTC shall be shown under separate Sub-detailed Head 017-LTC.

6.    The details of vacant posts and the period they are likely to be vacant should be indicated in the number statements.

 

7. Copies of the Govt. Orders (G.Os) in respect of all temporary establishments should be enclosed.

8.  In respect of posts under Plan, Non-Plan and Grants-in-aid towards salaries shall be sent separately under respective sub-heads, major heads of accounts. 

9.  The number statements in the proforma-I and II prescribed by the Finance Dept.  should be submitted.

Service Registers

MAINTENANCE OF SERVICE REGISTERS

1.        A Service Register should be maintained by the Head of Office for every Government Servant (Gazetted and Non-Gazetted) holding a substantive post on a permanent establishment or officiating in a post or holding a temporary post likely to last for more than one year.

(G.O.Ms.no.437, F&P(FW.Admn)Dept., Dt.13-10-1976.

2.   The Service Register must be maintained in respect of contingent employees who are subsequently converted as class IV employees (G.O.Ms.no.156, F&P(FW Pen.I) Dept, Dt.29-4-1983)

3.     The Service Register of an employee appointed on or after 10-12-1999 must be maintained in the S.R. Form prescribed in the G.O. Ms. No. 200, Finance and Planning (FWFR-I) Dept, Dt. 10-12-1999.

4.        Service Registers must be under the custody of Head of the Office (Sub Rule (2) of FR 74 Annexure – II)

5.     Service Register of an NGO transferred to other office should not be handed over to him. It must be sent by post to the Head of the Office to which the NGO is transferred with up to date entries. (Sub-Rule 2 of Rule 74 FR-Annexure-II and G.O.Ms.no.722246-C/1495/FR.I/65-2 Fin Dept. Dt.30-7-1966 and G.O.Ms.no.391, F&P Dept, Dt.8-10-1984)

6.        In case a person is newly appointed to a post, it is the responsibility of the Head of the Office/DDO to verify all the required particulars of the person like, proceedings of the authority in which he is appointed, age, date of birth, educational qualifications, caste, physical fitness certificate etc., All such particulars should be subsequently entered in the SR of the individual and duly attested.

7.        It is the duty of the Head of the Office/DDO to see that all the particulars of list of family members of the employees, relationship, declaration of probation, regularization, promotions, options, transfers, pay fixations, punishments imposed, increments sanctioned, employees ID number, Local status and caste etc., are to be recorded in SR and attested by the Head of the Office/DDO.

8.        The Head of the Office/DDO should record the particulars of deputation of employees on Foreign Service. (G.O.Ms.no.15, F&P Dept., Dt.17-1-1993).

9.    The particulars of Home Town as declared by the employee and as accepted by the controlling officer should be recorded in SR of the employees besides entering the particulars of LTC availed by the employee and attested by the Head of the Office (Clause (b)(i) of Rule 8 of LTC Rules and G.O.Ms.no. 15, F&P Dept., Dt.17-1-1993)

10.   It is the responsibility of the Head of the Office/DDO to see that the monthly subscription under APGLI & APE GIS are recovered correctly at the prescribed rates of the employee and the Head of the Officer / DDO will be held personally responsible for the short fall of the recovery. (Para 3(iii) of G.O.Ms.no.388, F&) (FW Admn-II) Dept., Dated 14-12-1994 and G.O.(P) no.288 (F&P Admn.II) Dept. Dated 10-10-2005.)

11.  Nominations under GPF, Gratuity etc., of the employee should be recorded in the SR and attested by the Head of Office/DDO.

12.     It is the responsibility of Head of Office/DDO to attest the leave account of the employee.

13.     Conduct and character of the employee should not be recorded in the SR of the employee (Rules under FR 74(9)(iv) Annexure –II Part –I)

14.     Duplicate SR can be maintained by the employee and all the entries in such duplicate SRs should be got attested by the Head of the Office/DDO only. (G.O.Ms.no.216,Fin(FR) Dept., Dt.22-6-1964)

15.     It is the responsibility of the Head of the Office/DDO to rebuilt the SR in case it is lost based on the collateral evidences available. (G.O.Ms.no.202 F&P (FWPS-I) Dept. Dt.11-6-1980)

16.     The service records of the Heads of offices may be maintained in their own offices instead of in the offices of their immediate superior officers, and the entries therein recorded on the basis of actual events. (G.O.Ms.No.21, F&P Dept., Dt.25-1-1977)

17.  The Head of the office is the custodian of service registers of the employees in his office. (Sub-Rule 2 of FR 74 Annexure II).

18.    New Format of Service Register has been prescribed in G.O. Ms. No. 200, Finance and Planning (FWFR-I) Dept, Dt. 10-12-1999.  The new format of SR provides all columns required to be filled up in respect of various types of service particulars. The head of Office will be perfect in discharging his responsibilities if he verifies the columns provided in the SR when opening a SR. the Head of office should insist for the new format of SR as provided in the above G.O.

19.     Entries in Service Register should not be made with pencil (Govt. Memo no.72246/C1/1495/FR-I/66-2, Finance Department, Dt.30-7-1966)

20.     It is the responsibility of the Head of the office/DDO to issue notices to all the employees in his office to go through the SR and correctness of the entries made in the SR.(Govt.memono.51840/2134 Fin. Dept, Dt.9-11-1964)

21.     It is the responsibility of the head of the office/DDO to record service verification certificate in the SR of the individual in the April every year. (G.O.Ms.no.391, F&P Dept., Dt.7-11-1977)

22.  The head of the office has to certify in the capacity of Pension sanctioning authority, that he has verified the services with reference to pay rolls, pay fixations, including AAS, appointments /pay fixations from time to time fill the date of retirement. (Govt. Cir. Memo no.42/PSC/2012, F&P, Dt.17-12-2012.)

23.        The S.R. should contain:-

A.  Bio-data of the employee at the time of joining in to service including identifications and photograph

B.  All kinds of promotions

C.  Regularizations and probation declarations of all cadres

D.  General Education and Technical Education qualifications.

E.   Departmental Tests.

F.   List of Family members

G.  Nominations under GIS, APGLI, GPF and Pension

H.  All kinds of punishments.

I.     All kinds of Long term Loans and Advances

J.   Availment of LTC/Home Town

K.  Sanction of partfinal withdrawl of GPF

L.   Leave Account

M.  Employee ID Number

N.  Local Status.

Pay Fixations

PAY FIXATIONS

1.      The pay of the employee is to be fixed on promotion involving higher responsibilities and  the time scale be fixed at under FR 22(a)(i) from the date of promotion to fix his pay in the next stage in the time scale attached to the promotion post.

2.      The pay is also to be re-fixed under FR 31(2) from the date of accrual of increment in the lower cadre.

3.    If the government servant promoted to the higher post after appointment to Automatic Advancement Scheme (SG & SPP-I) in the lower post on or after 1-7-2003, the pay of the individual shall be fixed under FR 22 (B) (GO.(p)no.241,Fin.(PC-II) Dept, Dt.28-9-2005)

4.      If the government servant promoted to the higher post from the lower category  without getting appointment to Automatic Advancement Scheme, the pay of the individual shall be fixed under FR 22 (B) by allowing notional increment at the time of fixation.

5.      When once the pay is fixed under FR 22 (B), the provisions of  Rule 31(2) shall not be applicable in any case.

6.      If a Government servant opted to fix his pay under FR 22 (B) from the date of promotion, one increment has to be added notionally to the pay already drawn in the lower post, and fix the pay so arrived in the next stage in the promotion post. Next increment shall be sanctioned after completion of one year only.

7.      If a Government servant opted to fix his pay under FR 22 (B) from the date of accrual of increment in the lower category, one increment has to be released as per FR 26 (regular increment in the lower category) and add another increment notionally to the pay already drawn in the lower post, and fix the pay so arrived in the next stage in the promotion post.

8.      In respect of government servants who promoted, they may be given only one opportunity to revise their options provided such revised option shall be within a period of one year from the date of promotion only. (GO.Ms.no.102,Fin.& Plg.(FW FR-II) Dept, Dt.19-3-1991).

9.      The Government servants who promoted from the lower category shall exercise his option for fixation of pay within 30 days from the date of joining in the promotion post.

10.   Where a Government servants has reached the maximum of the timescale. Or if he has drawn all (3) stagnation increments, option is not necessary and his pay shall be fixed from the date of promotion only and his next increment will be released after completion of one year from the date of promotion only.  In such cases fixation of pay under FR 22 (B), FR 31(2) is not applicable. (Cir.Memo no.40304/692/A1/FR.II/2001, Dt.16-01-2002).

11.   Family planning increments, higher education qualification increments do not count for fixation of pay in the higher post.

12.   In respect of typist and stenographers whose service have been regularized prior to 24-8-1998, their special pay shall be taken into consideration for pay fixation in the promotion post. (GO.Ms.no.190,Fin.& Plg.(FW FR-II) Dept, Dt.24-8-1998).

13.   An employee who has relinquished the right of promotion to the 1^st  level promotion post under rule 45 of AP State and Subordinate Service Rules, he shall  not be appointed to SPP-I. (govt. Memo no.07/375/PRC I/88, Dt.26-10-1998)

14.   The services rendered in Two different categories i.e., Typist/Junior Assistant can be computed for the purpose of appointment in AAS.

15.   If an employee who has no promotional avenues according to service rules like Shroffs, Attenders, Record Assistants, Jeep drivers etc., after completion of 16 years of service, appointment shall be made under SPP-I.

16.   On completion of 24 years of service which counts for increments an employee shall be eligible to be placed in the scale applicable to the next promotion scale over the First Special Promotional post which happens to be the next promotion post to the fist level promotion post to the original post held by him under relevant rules.  This is subject to condition that he is fully qualified to be promoted to such promotion post, and also such post should belong to the regular line and not outside the regular line. This scale shall be called as “SPP Scale-II” (G.O.(P)No.241, Finance (P.C.II)Dept., Dt. 28-9-2005)

17.   In case an employee holding a post for which there is no promotion post under the relevant service rules, he shall be eligible to be placed on completion of 24 years, in the scale of pay, next bovver the scale applicable SAPP Scale 1. This scale shall be called “SAPP-II (G.O. (P)No.241, Finanace (PC.II) Department, Dt.28-09-2005).

18.   The stagnation increments are treated as normal increments for all purposes such as pension, pay fixation etc., and also sanctioned at the higher rate as admissible to the pay. (Govt. Memo 5763/59/PC-I/99-1, Dt.27-2-1999 of APFD.